Seats, residents, mess, invoices, payments, gate, attendance, staff and suppliers — all in one simple system, with an app for residents and guardians. Built for how Pakistani hostels actually run.
Built around the disputes, not around the brochure.
Every feature here exists because it is what actually goes wrong in a hostel office.
Seats, not rooms
A three-seater room 201 becomes 201-A, 201-B and 201-C automatically — three residents on three rents with three joining dates. Add rooms 401 to 406 in one action. Two friends who want a room to themselves can book the whole room; the empty seat is blocked and its rent split between them.
Mess that matches reality
Fixed monthly or per day consumed. Days a student was away come off the next invoice automatically as an itemised line. Weekly menu, mess-off register and today's headcount for the cook — and an approved leave pass creates the mess-off by itself.
Invoices and receipts that print
An A4 invoice on your letterhead with the guardian, itemised charges, the previous unpaid balance, payments received and how to pay. A half-sheet receipt for every payment. Print one or a whole month's invoices at once, or save as PDF and send on WhatsApp.
Payments verified, not assumed
Cash, JazzCash, Easypaisa, bank transfer or cheque with a reference number. A WhatsApp screenshot is held as pending and does not reduce anybody's balance until a senior user reviews exactly which invoices it will settle and confirms it.
Gate, attendance and leave
An in/out desk that flags late entries against your gate-closing time, a night roll call pre-filled from leave and the gate log, and leave passes that go from request to guardian confirmation to approval — with a printable gate pass. Guardians can be told on WhatsApp.
A portal for residents and guardians
A mobile app where residents see their seat, rent, bills and payment history, send payment proof, raise complaints with a photo and apply for leave or mess-off. Guardians get a read-only view of fees, attendance, leave and late entries — one login for all their children.
Suppliers, payroll and electricity
Raashan, gas and sabzi bought on credit, with bill approval, a khata per supplier and aging. A monthly salary run for the cook, guard and cleaner with printable slips. Per-room sub-meters whose units are split across the room and added to the next invoice.
Accounting that is actually correct
Deposits are a liability until forfeited, never income. Arrears are never double-counted. Payments settle the oldest invoice first. A hostel P&L on a cash or billed basis, an organisation P&L across a chain, and five reports that print or download as Excel.
WhatsApp and SMS, automatically
Overdue-fee reminders to resident and guardian, a nudge two days before rent is due, receipts on verification, leave, late-entry and absence alerts. Send a message or a reminder to a whole list in one click, with the name, room and dues filled in for each person.
Get found by students
An optional public hostel page and a listing in the hostel marketplace, searchable by city, area, boys or girls, rent and facilities. Students verify their mobile with an OTP and send a request that lands in your leads inbox — it never blocks a real seat.
Move in from Excel in an afternoon
Download the template, fill in rooms and residents — with deposits held and balances owed — and upload. Every row is checked and previewed before anything is written, so a register or a spreadsheet becomes a live hostel without retyping.
Staff roles and a full audit log
Owner, manager, warden, accountant and mess in-charge, each pinned to one branch or all, and each seeing only what their role allows. Every login, payment, admission, rent change and checkout is logged with who, when and what changed.
The details that catch people out
Proration, AC months, and a checkout that settles properly.
Most of a hostel manager's month is spent on the awkward cases. These are handled by the system rather than by an argument at the counter.
Proration on the joining date, the checkout date and a mid-month room change.
The AC surcharge applies April to September only, automatically.
Checkout settles the deposit properly: held, minus forfeited, minus damages, minus arrears. The room handover checklist pre-fills the damages, and checkout never leaves a phantom receivable in the P&L.
Guardian details are mandatory, because the guardian is the real contract party.
Amounts are grouped the South-Asian way — Rs 12,34,567 — and dates are read in Asia/Karachi, so a report for "1 July" does not quietly drop the first five hours of the day.
Checkout settlement · Seat 203-B
DPSecurity deposit heldLiability since admission — never income25,000
DMDamagesFrom the handover checklist− 3,500
ARArrearsJune mess balance− 6,200
RFRefund due to residentApplied as an adjustment credit15,300
Payment verification
Verifying a payment is never a blind click.
Whether the counter staff entered it or the resident sent it from the portal, a held payment shows everything before anything is committed.
Why it was held — the note the staff member left.
Who it is for — the student, their seat, room, guardian and current dues.
What was claimed — amount, method, transaction number, who entered it and the attached screenshot.
Exactly which invoices it will settle — oldest due date first, each marked cleared or partial, with the balance that results.
A missing transaction number on a digital transfer is flagged in red. From there it is Verify, or Reject with a reason.
Pending verification · Easypaisa
RQSent from the resident portalScreenshot attached · TRX 8824190618,000
1Invoice INV-0412 · JuneOldest due date firstCleared
2Invoice INV-0455 · JulyPart settledPartial
BLBalance after verifyingShown before you commit4,500
Night duty
Know who is in, who is out, and who is late.
The warden's evening is the gate, the roll call and the phone calls to parents. The system joins all three up so nothing is entered twice.
Gate log — every in and out on the server's clock, with late entries flagged against the branch's gate-closing time.
Roll call pre-fills "On leave" from approved leave and "Absent" from the gate log; one click notifies the guardians of absentees.
Leave passes go request → guardian confirmed → approved → departed → returned, with a printable gate pass.
Visitors are logged at the gate, against the residents' registered list of parents and family.
Complaints — maintenance tickets with priority, photos and assignment; the resident is told on WhatsApp when it is fixed.
Tonight · Block A
INPresent at roll callFrom the gate log and attendance112
LVOn approved leaveMess-off created automatically9
Basic is Rs 1,999 a month for one hostel of up to 60 beds, Standard is Rs 3,999 for up to 200 beds across two branches, and Premium is Rs 6,999 for up to 600 beds across five. Paying yearly gives you two months free — Rs 19,990, Rs 39,990 and Rs 69,990 a year — and every plan starts with a 14-day free trial.
Yes. Each hostel is a branch with its own rooms, staff and P&L, and there is an organisation-level P&L across all of them. Staff can be limited to one branch. Premium covers up to five branches.
You record the days a student was away — or the student requests it from the portal and you approve it, or an approved leave pass creates it automatically. On the next invoice those days come off, shown as their own line with the count and the rate.
Your staff enter it as an Easypaisa or bank payment with the transaction number and attach the screenshot, or the resident sends it from the portal. It sits as pending until a senior user reviews the student, the claim and precisely which invoices the money would settle — then verifies or rejects it with a reason.
Yes, on Standard and Premium. A guardian gets their own login on their own mobile and sees fees, bills, payments, the last 30 days of attendance, leave passes and late gate entries. A parent with two children in the hostel uses one login for both.
Fill in our Excel template with your rooms and residents, including deposits held and balances still owed, and upload it. Every row is checked and previewed before anything is saved. On Premium, we do the import for you.
No, it is optional. With it off, walk-ins and phone enquiries are typed in by staff and land in the leads inbox. With it on, students find you on your own page or in the hostel marketplace, verify their mobile with an OTP and send a request, which never blocks a real seat.
No — it needs a connection, which every hostel already has on its Wi-Fi. If the connection drops, nobody is signed out; the app simply says it is offline and lets you try again.
Stop running your hostel from a register.
Tell us how many beds and how many branches you run, and we will show you the real system with hostel data — seats, mess, gate, invoices and the P&L — on your own screen. Then try it free for 14 days.
